SCIVAX Co., Ltd. (hereinafter referred to as “the Company”) is committed to ensuring thorough corporate ethics and legal compliance.
Regarding the protection of personal information, we recognize that the personal information entrusted to us is an important asset of our customers,
and that protecting personal information is a major social responsibility. Accordingly, we have established the following “Privacy Policy.”
1. Personal Information Handling Business Operator
Business Operator: SCIVAX Co., Ltd.
Address: 7-7 Shin-Kawasaki, Saiwai-ku, Kawasaki-shi, Kanagawa
Representative: Satoru Tanaka, Representative Director
2. Compliance with Laws and Norms
The Company shall comply with all laws and norms regarding personal information.
3. Purpose of Use of Personal Information
The Company will use personal information entrusted to us by customers (including names, email addresses, phone numbers, IP addresses, cookies, etc., entered via the website) solely for the purpose of fulfilling the following objectives:
- Communication, business negotiations, and meetings related to transactions
- Order placement/reception, settlement, and other processing
- Delivery and receipt of products, goods, or services related to transactions
- Registration for various membership services operated by the Company
- Online information distribution such as email newsletters
- Information on exhibitions, seminars, etc.
- Requests for surveys
4. Security Control Measures
The Company will implement the following measures to prevent unauthorized access, leakage, loss, damage, or tampering of personal information.
- SSL encrypted communication
- Access authority management
- Regular training for employees
- Appropriate management of subcontractors
5. Provision of Personal Information to Third Parties
The Company will not provide personal information to third parties except in the following cases:
- When the customer’s consent has been obtained
- When it is necessary for the protection of a person’s life, body, or property, and it is difficult to obtain the consent of the individual
- When based on laws and regulations
- When it is particularly necessary for the improvement of public health or the promotion of the sound development of children, and it is difficult to obtain the consent of the individual
- When it is necessary to cooperate with a national agency, a local government, or a person entrusted by them in performing affairs prescribed by laws and regulations, and obtaining the consent of the individual is likely to impede the performance of such affairs
6. Entrustment of Personal Information
The Company entrusts part of its operations to external parties to provide better services to customers for business operations.
We may entrust the handling of personal information to subcontractors to achieve the purposes of use specified in Section 3.
In such cases, we will select subcontractors recognized as handling personal information appropriately and ensure proper management by stipulating matters necessary for preventing the leakage of customers’ personal information, such as appropriate management and confidentiality of personal information in contracts.
7. Joint Use of Personal Information
When there is a co-organizer for seminars, exhibitions, etc., the Company will jointly use personal information entrusted by customers through surveys or other means with the co-organizer. The Company will use the entrusted personal information to achieve the purposes of use specified in Section 3.
The name of the co-organizer, the items of personal information to be jointly used, and the purpose of use shall be clearly stated each time personal information is collected. Regarding the responsibility for managing personal information, the Company and the co-organizer shall each be responsible for the personal information they handle themselves.
8. Disclosure and Update of Personal Information
The Company will respond appropriately in accordance with laws and regulations when a request for disclosure, correction, suspension of use, etc., regarding retained personal data is made by the customer themselves. The request procedure is as follows.
Procedure for Disclosure Requests
1. Request Method
Please fill out the required items in the “Personal Information Disclosure Request Form” prescribed by the Company, attach identity verification documents (copies of driver’s license, passport, etc.), and submit it by mail to the contact address below.
2. Identity Verification
To confirm that the request is made by the individual themselves, we ask for the presentation of identity verification documents. In the case of a request by a proxy, a power of attorney and identity verification documents of the proxy are required.
3. Fees
A fee of 300 yen (including tax) will be charged for each disclosure request. Please pay the fee by postal money order.
4. Response Method and Deadline
After confirming the contents of the request, we will respond in writing without delay (usually within 2 weeks).
9. Handling of Cookies, etc.
The Company’s website uses cookies and access logs to improve convenience and perform access analysis. For details, please refer to the “Cookie Policy” on our website.
10. Anonymously Processed Information and Pseudonymously Processed Information
The Company may use information processed into a form that cannot identify individuals for purposes such as statistical analysis.
11. Provision to Foreign Countries
When using overseas cloud services, we will clearly state the name of the recipient country and the management system, and take appropriate measures.
12. Notification of Changes to the Privacy Policy
When revising this policy, the Company will publish the latest version on our website and provide individual notifications as necessary.
13. Continuous Review and Improvement
To manage personal information appropriately, the Company will keep track of changes in laws, norms, and information technology, constantly review the management system, and promote continuous improvement.
Contact for Inquiries Regarding Personal Information, Including Disclosure, Correction, and Suspension of Use
NANOBIC, 7-7 Shinkawasaki, Saiwai-ku, Kawasaki-shi, Kanagawa 212-0032, Japan
SCIVAX Corporation
Attn: Administration Department
TEL: +81-44-599-5051
Business Hours: 10:00 a.m. – 5:00 p.m.
Excluding Saturdays, Sundays, national holidays, and the year-end/New Year holiday period.
